Are you preparing to resign from your current job and wondering how to send a resignation letter via email? In this article, we will provide you with a comprehensive guide on the Email Format For Sending Resignation Letter. You will find examples of email templates that you can use as a reference and modify as needed.
Attributes of Email Format For Sending Resignation Letter
When sending a resignation letter via email, it is important to include the following attributes:
- Subject Line: Clearly state the purpose of the email by including “Resignation Letter – [Your Full Name]” in the subject line.
- Salutation: Begin the email with a professional salutation such as “Dear [Recipient’s Name],” or “To Whom It May Concern,” if the recipient’s name is unknown.
- Introduction: Clearly state your intention to resign from your position and include your last working day.
- Reason for Resignation: Briefly explain the reason for your resignation, keeping it professional and positive.
- Gratitude: Express your gratitude for the opportunities and experiences gained during your time at the company.
- Transition Plan: Offer to assist with the transition process and provide any necessary information to ensure a smooth handover.
- Closing: End the email with a professional closing such as “Sincerely,” “Best regards,” or “Yours faithfully,” followed by your full name.
Example of Email Format For Sending Resignation Letter
Subject: Resignation Letter – John Doe
Dear [Recipient’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name], with my last working day being [Last Working Day, e.g., two weeks from the date of the email].
I have accepted an exciting opportunity that aligns with my long-term career goals, and I believe it is the right time for me to take on this new challenge.
I want to express my sincere gratitude for the support, mentorship, and opportunities provided to me during my time at [Company Name]. I have enjoyed working with the talented team and have learned valuable skills that will benefit me in my future endeavors.
I am committed to ensuring a smooth transition and am willing to assist with any necessary handover tasks. Please let me know how I can help during this transition period.
Sincerely,
John Doe
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